An asset detail page keeps its editable record, valuation, documents, requests, and history together.
Review and update an asset
Open an asset from the register. The header offers Transfer Asset, Request Maintenance, Print QR, and a delete action when your role permits them. The cards below cover identity, photo, location, procurement, warranty, depreciation, and insurance. A depreciation schedule, valuation, documents, requests, and history complete the page.
To find the record first, use Browse the asset register. Changes to Status affect the Dashboard and are explained in Asset statuses.
- 1
Open the asset
SidebarAsset ManagementAssetsSelect a row
- 2
Edit a section
Use the edit action on the relevant card, change its fields, and save that card. Each card is saved separately.
- 3
Review the updated record
Check the section and related valuation or history shown on the page.
Screenshot coming soon
An asset detail page with its information and history.
- Capture URL
- https://ark.toystack.ai/asset-management/assets
- On-page action
- Open a representative asset from the list.
- Add image at
- public/docs/images/asset-detail.png
Basic information fields
| Field | Required | Details |
|---|---|---|
| Asset Tag | Required | The asset's identifying tag. |
| Name | Required | Display name in the register and selectors. |
| Category | Required | Changing the category clears the selected Asset Type. |
| Asset Type | Required | Choose a type from the selected category. |
| Serial Number | Optional | Manufacturer serial number, when available. |
| Status | Required | The asset's lifecycle status, such as In Stock, In Use, or Retired. |
| Make | Optional | Manufacturer or brand. |
| Model | Optional | Model designation. |
| Condition | Optional | Excellent, Good, Fair, Poor, or Not Working. |
| Description | Optional | Free-text description of the asset. |
| Specifications | Optional | Technical specifications or configuration notes. |
Add an asset photo
- 1
Open the asset
SidebarAsset ManagementAssetsSelect a row
- 2
Edit Asset Photo
Choose a photo within the displayed file limits.
- 3
Save the card
The photo is updated on the asset record.
| Field | Required | Details |
|---|---|---|
| Photo | Optional | An image to help identify the asset. The upload must meet the form's constraints. |
Location and assignment fields
| Field | Required | Details |
|---|---|---|
| Location | Optional | Physical location of the asset. |
| Department | Optional | Department using or holding the asset. |
| Assigned To | Optional | Name of the person assigned to the asset. |
| Custodian | Optional | Member responsible for custody of the asset. |
Procurement information fields
| Field | Required | Details |
|---|---|---|
| Vendor | Optional | Vendor associated with the purchase. |
| Purchase Date | Optional | Date the asset was purchased. |
| Purchase Price | Optional | Original cost used in financial views. |
| PO Number | Optional | Purchase order reference. |
| Invoice Number | Optional | Invoice reference. |
| Invoice Date | Optional | Date on the invoice. |
Warranty and AMC fields
| Field | Required | Details |
|---|---|---|
| Warranty Start Date | Optional | Date warranty coverage begins. |
| Warranty End Date | Optional | Date warranty coverage ends; used by warranty expiry views. |
| Warranty Period (Months) | Optional | Duration of warranty coverage in months. |
| AMC Vendor | Optional | Vendor responsible for the maintenance contract. |
| AMC Cost | Optional | Cost of the maintenance contract. |
| AMC Start Date | Optional | Date the contract begins. |
| AMC End Date | Optional | Date the contract ends; used by AMC expiry views. |
Depreciation fields
| Field | Required | Details |
|---|---|---|
| Depreciation Rate (%) | Optional | Percentage rate used for depreciation. |
| Salvage Value | Optional | Estimated residual value at the end of useful life. |
| Useful Life (Years) | Optional | Expected usable life in years. |
Insurance and additional information fields
| Field | Required | Details |
|---|---|---|
| Is Critical Asset | Optional | Flag the asset as critical; it then contributes to the Critical Assets card. |
| Is Insured | Optional | Record whether insurance covers the asset. |
| Insurance Policy Number | Optional | Policy reference, when insured. |
| Insurance Expiry Date | Optional | Date insurance coverage ends. |
| Notes | Optional | Additional insurance or asset notes. |
Valuation, schedule, documents, requests, and history
The Depreciation Schedule follows the form, while Depreciation Valuation summarizes purchase price, current book value, and depreciation in the side column. Use Documents for attached files. Recent Requests links related transfers and maintenance requests; Recent History shows recorded asset changes.
For what happens after those actions, read Asset transfers, Maintenance requests, and QR labels.
Upload a document
- 1
Open the asset
SidebarAsset ManagementAssetsSelect a row
- 2
Open Upload
Use the Documents section of the asset page.
- 3
Select Upload Document
Ark attaches the file to the asset record.
| Field | Required | Details |
|---|---|---|
| Title | Required | The document name shown on the asset. |
| Type | Required | Invoice, Purchase Order, Warranty Card, AMC Contract, User Manual, Certificate, Insurance, or Other. |
| Description | Optional | Additional context for the document. |
| File | Required | The file to attach; it must meet the upload limits in the dialog. |