A transfer records a proposed move and tracks it from approval to handover.
Request a transfer
Start from an asset detail page or a QR scanner result. A transfer remains a request until its approval and handover steps are completed.
- 1
Open an asset
SidebarAsset ManagementAssetsSelect an asset
- 2
Open Transfer Asset
The action is available when you can edit asset records.
- 3
Fill in the transfer
Enter a reason and any destination details from the field reference below.
- 4
Select Request Transfer
Ark creates a pending request. Approval is required before the transfer is applied.
| Field | Required | Details |
|---|---|---|
| To Location | Optional | New location for the asset. |
| To Department | Optional | New department for the asset. |
| Assigned To | Optional | Name of the person who should receive the asset. |
| Reason | Required | Explain why the transfer is requested. |
Screenshot coming soon
The Transfer Asset request dialog.
- Capture URL
- https://ark.toystack.ai/asset-management/assets
- On-page action
- Open an asset, then select Transfer Asset.
- Add image at
- public/docs/images/transfer-request.png
Track the transfer
The Asset Transfers list supports search and status filtering. Open a transfer to see its details and activity. A pending transfer can be approved or rejected by an authorized reviewer; an approved transfer can be completed or failed by an authorized manager. Available actions depend on role and status.
| List column | Shows |
|---|---|
| Transfer # | The transfer reference number. |
| Asset | Asset name; select the row for request details. |
| Tag | Asset tag. |
| Status | Pending, Approved, Rejected, Completed, Cancelled, or Failed. |
| From | Current location, or current assigned person when no location is shown. |
| To | Requested location, or requested person when no location is shown. |
| Requested By | Member who submitted the transfer. |
| Requested | Request date. |
Screenshot coming soon
The transfer list with status filters.
- Capture URL
- https://ark.toystack.ai/operations/asset-transfers
- Add image at
- public/docs/images/asset-transfers.png
Transfer decision forms
Open a transfer to see only the actions available for its current status and your role.
| Action | Field and requirement |
|---|---|
| Approve Transfer | Remarks are optional. |
| Reject Transfer | Reason is required. |
| Complete Transfer | Handover Remarks are optional. |
| Mark Transfer as Failed | Reason is required. |
| Cancel Transfer | Reason is optional. |